![]() ![]() Fill in the Pre-assign Room Name column with the breakout room name, and the Email Address column with the assigned participant's email address.Note: You can specify Zoom users that are internal (in the same account) or external (not in the same account). Open the CSV file with spreadsheet software, such as Microsoft Excel.In the pop-up window, click download to download a sample CSV file you can fill out.In the Options section, select the Breakout Room pre-assign checkbox, then click Import from CSV.Īn Import Rooms and Participants from CSV file pop-up window will appear.How to pre-assign participants to breakouts rooms using a CSV file To delete a breakout room, hover your mouse over the room name in the left panel and click the trash icon.Hover your mouse over a participant's name to see options to move them to another room or remove them from the current room.Click and drag a participant's email address to change the order.(Optional) Use these options to edit your breakout rooms and participants:.In the Add participants text box, search for internal participants by name or email address, or manually enter the email address of external users, and then press Enter to to add them to the breakout room.In the right panel, hover your mouse over the breakout room name, then click the pencil button to rename it.In the window, to the right of Rooms, click the plus button to add breakout rooms.In the Options section, select the Breakout Room pre-assign checkbox, then click Create Rooms.Ī Breakout Room Assignment window will appear.In the navigation menu, click Meetings.How to pre-assign participants to breakout rooms using the web portal You can't edit a single meeting in the recurrence and apply a unique pre-assignment. If you scheduled recurring meetings, the pre-assigned breakout rooms will only work if it's applied to all meetings in the recurrence.If your users do not have administrative control of their computers, this will require assistance from your IT Department to update the client. This requires ALL participants to be on Zoom client version 5.2 or higher, as anyone joining a meeting hosted by your account who does not have Zoom client version 5.2 or higher will be required to update to join the meeting or join with the web client. By submitting a request to Zoom Support, the maximum capacity of your account's Breakout Rooms can be increased to allow up to 100 breakout rooms, with a maximum capacity of 1000 per breakout room (depending on account limits).To pre-assign participants that are external Zoom users, import a CSV file.You can only pre-assign participants that have a Zoom account (internal or external Zoom users).These assignments can be adjusted and changed, but it is not possible to store multiple sets of pre-assignments for one meeting or meeting series. Only one set of pre-assignments can be configured for a meeting.If your account has Breakout Rooms 100 enabled, you can pre-assign up to 100 rooms and up to 1000 participants. Up to 50 rooms and up to 200 participants can be pre-assigned.Limitations for pre-assigning meeting participants to breakout rooms If they are not signed in or signed in with a different account, the pre-assignment will not be applied to them. ![]() Note: When joining a meeting with pre-assignments, participants need to be signed in to the Zoom account associated with the email address used for pre-assignments for the pre-assignment to be applied.
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